Sometimes I want to send an email to a bunch of people, but I don’t want everyone hitting reply all. Choosing the BCC route is a good choice to stop this, but then everyone won’t know who got the email and decided to forward it to everyone else. Thus causing more email clutter in their inbox. Luckily we can fix this with a quick macro to stop all this mess. This little trick can be done on any Outlook that allows macros to be enabled in an email message.
How to do this
First open Outlook 2010 and go to the Developer tab. If you don’t have it there follow this article How to Show the Developer Tab in Office 2010. Click on the Marcos button and select macros.
In the Marcos window enter a name for the macro, I’m going call mine “NoReplyAll_NoForward”. Then click on create.
In the routine enter this code between the Sub and End Sub.
ActiveInspector.CurrentItem.Actions(“Reply to All”).Enabled = False
ActiveInspector.CurrentItem.Actions(“Forward”).Enabled = False
Go ahead and save it and close the window. Open a new email message and go to the Developer Tab and select your macro you just created.
Type up your email and send it. Whenever the receivers open it up, they will not be able to hit the Reply All button or the Forward button.